How flooring contractors quote a job on-site: from measure to signed proposal in minutes

On a flooring job, the customer has usually already had one contractor measure and promise a number “by the end of the week.” The one who actually delivers a clear, itemized quote first is the one who gets the call back. Speed and professionalism win the room — often before price even comes up.

Here’s how to go from your tape measure to a signed flooring proposal in about ten minutes, on your phone. We’ll use luxury vinyl plank across a living room and hallway as the example.

Step 1 — Start the job on your phone

Right after you measure, open DoneDeal and create a new project with the customer’s name, the address, and your trade. Under a minute, and every step after this pulls from it.

Step 2 — Add your measurements and notes

Enter the square footage per room and the details that drive the price: the existing floor to tear out, subfloor condition, any dips or moisture concerns, transitions between rooms, baseboard and quarter-round, and how furniture will be handled. Bullet notes are all the AI needs.

Step 3 — Snap the photos

Add photos of each room and any problem areas — a stained subfloor, an uneven spot, an awkward transition. They give the AI context to scope the job, and they get snapshotted into the proposal so the customer sees you looked closely.

Step 4 — Let DoneDeal draft the estimate

Tap Generate estimate. DoneDeal reads your photos and notes and drafts an itemized flooring estimate — tear-out and haul-off, subfloor prep and leveling, underlayment, plank installation, transitions, baseboard and trim, and materials — priced for the trade and your region. A complete first draft in seconds.

Step 5 — Adjust line items and add your own

You control every number. Edit quantities to match your measured square footage, adjust prices to how you bid, and add custom lines the photos revealed — a soft spot that needs subfloor repair, or a moisture barrier over concrete — in a couple of taps.

Step 6 — Set tax, contingency, and your minimum

Add your tax rate, a reserve percentage for the subfloor surprises that hide under old flooring, and your minimum bid so a small room still pays for your time. DoneDeal totals it instantly, margin included.

Step 7 — Generate the proposal

Tap Generate proposal and DoneDeal wraps the estimate in a full, professional document — summary, scope of work, your photos, itemized pricing, assumptions and exclusions, and a signature block. It looks like an office produced it; you made it standing in their living room.

Step 8 — Send it before you leave

Tap Send to customer. DoneDeal creates a phone-friendly link and copies it so you can text or email it on the spot — and notifies you when they open it.

Step 9 — They approve and sign on their phone

The customer opens a clean, branded proposal, checks the scope and price, and e-signs from their phone. The job flips to won — booked before the next contractor emails their number.

Why speed wins flooring jobs

Flooring buyers are comparing responsiveness as much as square-foot price. The first complete, itemized quote in their inbox signals you’ll run the install just as tightly. DoneDeal turns “I’ll get you a number this week” into ten minutes on-site.

Try DoneDeal free — your first three proposals are on us. Turn your next measure into a signed job before you leave.